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  • Admission Associate, Admission Office
    Job Type: Admission Associate, Admission Office
    Location: Sandia Preparatory School

Description

Sandia Preparatory School seeks a highly organized, detail-oriented, and service-focused Admission Associate. This position plays a vital role in supporting the admission process by managing applicant records, coordinating communications with families and schools, and ensuring a welcoming experience for prospective students and their families. The ideal candidate is an excellent communicator who thrives in a collaborative environment, enjoys working with people, and is committed to providing exceptional customer service.


Essential Responsibilities

● Serve as a welcoming and knowledgeable representative of Sandia Prep to prospective students, families, educational partners, and community members.
● Guide prospective families through the admissions process by providing timely, professional, and personalized support.
● Process and maintain applicant files throughout the admission cycle.
● Receive, organize, and track application materials, including transcripts, school records, teacher recommendations, and other required documents.
● Monitor the status of applicant records and communicate with families regarding missing or incomplete materials.
● Contact schools to request outstanding records and follow up when documentation is delayed.
● Coordinate Parent Teacher Association (PTA) and Parent Teacher Organization (PTO) sponsorships as part of our community engagement program.
● Respond promptly and professionally to inquiries from prospective families about Sandia Prep's programs, admission process, and deadlines.
● Maintain accurate applicant information in the school's admissions database and ensure records are complete and up to date.
● Assist with the planning and execution of admission events, including Visit Days, Open House, and other recruitment activities.
● Coordinate and support outreach initiatives at community events, school visits, and other outreach opportunities during and outside regular school hours.
● Welcome and interact with prospective families during campus visits and admission events, creating a positive first impression of the school.
● Provide campus tours for prospective students and their families.
● Coordinate parent volunteers for admission hosting, tours, and admission event support.
● Assist with coordinating details associated with Passport to Prep, New Parent Reception, Orientation and other Admission events.
● Collaborate closely with members of the Admission Office and other school departments to ensure a seamless admission experience.
● Maintain confidentiality of applicant and student records in accordance with school policies and applicable regulations.
● Perform other administrative duties and projects as assigned.

Qualifications

● Bachelor’s degree preferred
● Excellent organizational skills with exceptional attention to detail.
● Strong written and verbal communication skills.
● Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
● Professional, welcoming, and customer service-oriented demeanor.
● Ability to work collaboratively with colleagues, families, and representatives from other schools.
● Proficiency with Microsoft Office and Google Workspace.
● Experience working with databases or student information/admission management systems is preferred.
● Previous administrative or office management experience is preferred.
● Experience in event planning, admissions, enrollment management, marketing, community relations, customer service, or a related field preferred.
● Ability to work independently, collaboratively, and with a high degree of professionalism and confidentiality.


Personal Attributes

● Outgoing, friendly, and professional.
● Highly dependable and discreet with confidential information.
● Flexible and adaptable during busy admission seasons.
● Committed to providing an outstanding experience for prospective families from initial inquiry through enrollment.
This is an excellent opportunity for someone who enjoys both detailed administrative work and meaningful interaction with families, helping to ensure that every prospective student experiences the welcoming and supportive community that defines Sandia Preparatory School.